360 Degree Feedback Recipients

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By Mark Sinclair

updated about 1 month ago

360 degree feedback is an important leadership development process where individual leaders or employees receive feedback from people they work with. Mostly, the feedback process is provided anonymously and confidentially. Typically, the people providing feedback include the participant’s manager, staff who report to the participant, their peer group and other stakeholders they closely interact with. Your Spark Chart account includes 360 degree feedback survey templates for a range of roles. Customised surveys can also be set up easily for any type of 360 project .

There is a 360° Recipients menu and deployment option under the DISTRIBUTE & TRACK area in the project menu. Use this menu to add 360° recipients and create shareable survey links for each 360° recipient. Any surveys completed from a link will be attached to the individual 360° recipient.

As part of our reporting and report sharing, reports can be filtered by selecting 360° Recipients to see all the feedback and survey responses for that person. So you can create and share individual feedback reports for each 360° Recipient. The filtering feature in shared reports will allow the recipient or their coach to filter the individual’s feedback to look for trends across their individual feedback. They do not need to be a Spark Chart user to see and filter the feedback.

The 360° Recipients Menu

The 360° Recipients menu lists all the 360 degree feedback participants in the project and the links to their surveys.

Adding or Editing 360° Recipients

To create a 360° Recipient, select "+ Add 360° Recipient" or "Import CSV" in the top menu. Click the Edit button or the Delete button to edit or delete. 

Add/Edit 360° Recipient Form Example

Registration Options 

If you wish to ask the respondents who click the Link for their details, you may wish to enable a Required or Optional registration. This will display a screen before the survey, asking them for the relevant details. If registration is set to Required or Optional, an optional email can be sent automatically to the survey participant. The email confirms their registration and provides a link to the survey to allow them to continue the survey and submit at a later time. This automatic mail can be turned off. There is an Anonymising option for the project under the MANAGE PROJECT / Customise / Advanced menu. We recommend anonymising for 360 degree feedback projects.

Sharing 360° Recipient Links

Links can also be emailed to each individual 360° Recipient. Select the "Mail" button at the top of the page. To send emails to selected Links, select the check box next to the link and then choose Mail/Selected. There is also an email icon alongside each Link. A customised Mail Template can be created and used.

360° Recipient Links can be emailed separately to the 360° Recipients or to someone else. (like their manager or coach). The 360 recipient or the manger/coach can share the link with the people they wish to get feedback from.

Mail Settings

In Mail Settings select the Mail template to use. The Mail subject and message may be edited without affecting the Mail Template. Alternatively, create the email directly into the subject and message settings without using a Mail Template.

It is important to add relevant "Tokens" to the email. In particular, it is imperative to add a "Survey Button" token. This token will insert a button with a the link to the survey. Without this token the survey participants will not be able to access the survey.

A field is available to enter a "Mail log Comment". This comment will be recorded and can be viewed in the Mail History log for the Group Link.

Email Template Pro Forma

A customised Email Template can be created in the Dashboard/Mail Templates. Here is an example. 

Draft Email Content for a 360 Degree Feedback Invitation 

You may wish to copy this draft email content and create a customised 360 degree feedback invitation email.

Dear  #360 RECIPIENT NAME#

Welcome to your 360 degree feedback process. This is an opportunity to get feedback from others about what you are doing well and where you can develop or improve.

The steps in the process are:

  1. Select the people you would like to get feedback from. We recommend that you include you include your manager, the people who report directly to you, some peers and anyone else who you believe can give you valuable feedback about your performance.
  2. Invite those people to complete the survey by sending them the following message. Anyone with this link will be able to complete the survey.
  3. Complete a self assessment survey by following the link in the invitation below.
  4. At the end of the process you will receive a report containing your feedback.

Here is the draft message to send to the people you choose to give you feedback. The message also contains the link for you to follow to complete your self assessment.

Draft email to the people you would like to get feedback from

Subject: Confidential 360 degree feedback survey

Dear

I am participating in a 360 degree feedback process to help identify my strengths along with areas where I need to develop or improve. I would really value your feedback in the form of a survey. The feedback will help me to plan my development activities.

Your responses to the survey will be treated anonymously and grouped with other responses. Please note that your comments will be reported exactly as you write them but without names attached. If you need help at any stage, or if you have any questions about the survey, please let me know.

Please click on the link below to start the survey.

#SURVEY LINK BUTTON#

If the above link does not work, please copy and paste the line below into your web browser.

#SURVEY LINK#

Creating Individual 360 Degree Feedback Reports 

Individual feedback reports can be created in the Reports menu and then shared using the Report Shares menu. Refer to the Creating Reports and Sharing Reports help pages for more detail on creating reports. Below is a quick summary with some notes for 360 degree feedback reports..

As part of our reporting and report sharing features, reports can be filtered to select individual 360° Recipients and see all the feedback and survey responses for that person. So you can create and share individual feedback reports for each 360° Recipient. The filtering feature in shared reports will allow the recipient or their coach to filter the individual’s feedback to look for trends across their individual feedback. They do not need to be a Spark Chart user to see and filter the feedback. As a creator you will need to decide the level of report filtering you will allow the viewers.

Sharing Individual 360 Degree Feedback Reports

Create a Report Share from the report Shares menu. When sharing reports with individual feedback recipients, make sure to use the "Limited" filtering option is selected and Disable the "Allow respondent filtering". This will prevent the 360 degree feedback recipient or their coach from seeing reports for other people. 

Obtain the report link from the Report Shares menu.

Copy the link and share it with the 360 degree feedback recipient or their coach/manager depending upon the project objectives and policies.




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